When the virtual Meeting Lifecycle concept was originally introduced it took me a while to get my head around how this would play out in real life. After going through my own personal learning curve a couple of years ago I’ve become a big fan.
Moving forward to 2020 I think it’s a perfect time to revisit this topic to ensure anyone using Microsoft Teams is taking full advantage of the “pre” and “post” meeting phases of the Lifecycle. Given the current state of the world a high proportion of meetings are now taking place online and I don’t think anyone wants to waste time during a call to handle tasks that could be dealt with offline and asynchronously.
One of the mantras I have is to try and keep remote meetings as short as possible and attempt to limit them to important interactions and decision making. If possible I try not to book back to back meetings. I expect most of us have experienced the machine gun meeting phenomenon and the subsequent stress of arriving late (and under prepared) for the next meeting. As a result I normally schedule 30-45 minute calls, which gives me some time to actually do some “in between” work and be punctual.
However, this is where the before and after sections of the Microsoft Teams Lifecycle come into their own. To be able to keep my meetings as short as possible, when appropriate, I will do some initial collaborative preparation and post real-time wrap up.
Once you get use to this way of working it’s really productive but new users may need help with the “Art of the Possible”. So I decided to create some videos that I use to demo the Lifecycle. In case it helps, I’ve shared one of them below: